Office Administrator / Receptionist

Job Description

Job Description: Office Administrator / ReceptionistLocation: Paphos, On-siteOverview: We are looking for an organised, proactive, and detail-oriented Office Administrator to manage a broad range of administrative, tax, and compliance processes for the company. The role also includes front-desk and reception duties as part of day-to-day responsibilities.
Key Responsibilities:Employment & Construction Site Administration• Own end-to-end management of ERGANI system processes, including new hires, terminations, and changes to employment terms, ensuring accuracy and compliance with deadlines• Collect, process, and organise weekly construction site schedules; track discrepancies and flag issues as needed• Manage Tax ID creation for clients and employees, ensuring documentation is complete and submitted correctly• Prepare employee certificates • Liaise with municipalities, EAC, EOA, and the Land Registry, managing correspondence and ensuring timely resolution of outstanding matters• Manage and monitor matters related to KODA (Cyprus Construction & Demolition Waste Management Organisation), including communication and completion of related proceduresProperty & Financial Administration• Take ownership of property title transfer procedures end-to-end, coordinating with relevant parties and proactively resolving bottlenecks to ensure timely completion • Manage property insurance policies, including monitoring renewal deadlines and assessing coverage changes• Liaise with banks (e.g., validating account details)• Collect, classify, monitor, and process tax and property common expense payments; maintain organised records and report on outstanding or upcoming obligations to senior management
Corporate Administration• Manage corporate telephone lines, evaluating plans and usage to ensure cost efficiency• Monitor fuel usage, maintaining a consumption tracking document and preparing periodic reports and analysis for senior management• Organise and maintain the corporate document filing system, ensuring accuracy and ease of access across the organisation
Reception & Front Desk• Answer and direct incoming phone calls• Greet visitors and guests, and coordinate their hosting• Monitor and order office supplies, ensuring adequate stock levels• Ensure the general upkeep and good order of the office, coordinating with relevant service providers as needed